June 25, 2026 · 5 min read

Purchase order email template for Shopify suppliers (free)

A purchase order email doesn’t need to be fancy — it needs to be unambiguous. The supplier should be able to read it once and know exactly what to ship, at what price, and where to. Here’s a clean template you can copy, plus what every PO email should contain.

The template

Subject: Purchase Order PO-1042 — [Your Store Name]

Hi [Supplier Name],

Please find our purchase order below.

PO Number: PO-1042
Date: 12 July 2026
Expected delivery: 26 July 2026

Items:
- [SKU]  [Product name]  —  Qty 24  @  $8.50 each  =  $204.00
- [SKU]  [Product name]  —  Qty 12  @  $15.00 each =  $180.00

Order total: $384.00

Deliver to:
[Your Store Name]
[Delivery address]

Please confirm receipt of this order and the expected
dispatch date. Any questions, just reply to this email.

Thanks,
[Your name]
[Store name] · [Phone]

What every PO email must have

A PO number — so both sides can reference the order later.
Line items with SKU, quantity and agreed unit cost — the SKU kills ambiguity about which variant.
An order total — catches pricing mismatches before they become invoice disputes.
A delivery address and expected date — especially if you ship to more than one location.
A clear ask to confirm — so a silent supplier doesn’t leave you guessing.

Migrating off Stocky?

Reorda rebuilds your supplier database automatically from your purchase order history — the one thing Stocky never let you export. $19/month flat, 14-day free trial.

Get early access →

Skip the copy-paste

Filling this in by hand for every order is where SKUs get mistyped and costs go stale. Reorda builds the purchase order from your actual Shopify products — pick the supplier, add lines, and it auto-fills the last cost you paid — then emails it to the supplier in one click with a clean printable PO attached. When the stock arrives you receive it straight into Shopify inventory.

It’s the reorder loop Stocky used to run — for $19/month flat, with a 14-day free trial.

Frequently asked questions

What should a purchase order email include?

A PO number, your store's details, the supplier's name, a clear line-by-line list of products with SKU, quantity and agreed unit cost, the order total, the delivery address, and the date you expect delivery. Keep it short and unambiguous so there's no back-and-forth.

Do I need a special app to email purchase orders?

Not strictly — you can paste the template below into any email. But a tool that generates the PO from your Shopify products and sends it in one click removes the retyping and the errors. Reorda does this for $19/month.

Should I attach a PDF purchase order?

Many suppliers prefer a formatted PO they can file. Reorda produces a clean printable purchase order alongside the email, so you get both without building anything in Word or Excel.

Send purchase orders in one click

Reorda builds each PO from your Shopify products, auto-fills supplier costs, and emails it to your supplier with a printable copy. $19/month flat, 14-day free trial.

Get early access →